Once you have set your personal goals, and broken them down to tasks, it is time to work on achieving your goals. There are tons of apps and tools you can use to support you in this endeavor. Some of you will benefit from a “to-do” app to manage your tasks, simply because of the reminders they provide. But there are also options to take your task management to a whole new level.
Simple To Do apps
To-do apps are great to keep track of your tasks (Key Results and smaller tasks linked to your tasks). They give a good overview of what needs to be done in a certain week or month. And you can set push messages and reminders. While some apps only come with basic functionalities, other apps let you go into more depth.
There are dozens of these apps available — do a bit of research to find the right one for you, as they’re not one-size fits all.
I have made a list of five to-do apps to get you familiar with some of the most-used ones in the market. All these apps have good reviews on comparison websites and are free to use. The five recommended free apps are below:
If you’re looking for a free to-do list app that plays well with other Microsoft apps, then Microsoft To-Do is a great choice. The app has all the basic to-do functionality you need.
Todoist has a minimalist interface. Yet it still packs a lot of power with its tagging and natural language processing features.
TickTick is quite like Todoist, with a nearly identical interface. And it offers some features that Todoist lacks, such as a built-in Pomodoro timer and calendar view.
Google Tasks is a great to-do solution if you want an app that’s no-frills. And it works perfectly with other Google apps (particularly Gmail and Google Calendar).
The desktop version of this app makes it easy to add a bunch of tasks in quick succession. And there’s also support for adding tasks using Alexa or Google Assistant.
Comprehensive OKR apps
For people who want a more detailed tool than a free to-do app, there are some options for you. The to-do apps are perfect for task management. But if you want the depth that comes with project management (more in sync with the OKR method), there are tools for that.
These project management tools have some advantages:
- Same task management functionalities as to-do apps.
- You have the possibility to add statuses to tasks (for example “to do,” “in progress” and “done”), which can be used instead of manually adding percentages on task progress.
- Possibility to add tasks to the Pillars of Development, like Relationships and Wealth, to group them.
- Some options let you can add task dependencies, linking one task to another. This shows that you must finish task A before you can start with task B. The app then automatically moves back task B if task A is delayed.
- Get basic reports and statistics on your progress.
- Some apps provide the function to show your list of tasks in a Gannt Chart, which allows you to adjust plans based on the overview.
- Most apps come with an option to link to Google Calendar, and tasks are added automatically.
I’ve included a more comprehensive list of OKR (project management) apps below. If you are interested in using a project management app, I would advise for you to do some personal research on an option that best works for you.
Each piece of work you do can be setup as its own project, with its own discussion feed, notes, tasks, team, and payments. And you can also record time spent on each project. A variety of different task and project views are available including calendar, scheduler and Kanban view. To give you the ideal overview of the work that’s happening within your team.
Freedcamp is a feature-rich project management tool that’s designed for personal and professional use. Each project has its own tasks, milestones, files, discussions, time, issue tracker and calendar. The dashboard gives you a clear, concise overview of what’s going on in your team including activity, projects, and tasks.
Asana, one of the most popular project management solutions used by millions of people across 192 countries. It has a clean and user-friendly interface. The all-in-one tool lets you create boards to visualize which stage your project is in and use reporting to keep track of finished tasks and tasks that need your attention.
ClickUp provides a few impressive features to customize the all-in-one project management tool to suit you. Including the option to choose one of three different ways to view the projects and tasks depending on individual preference.
Trello is a drag-and-drop tool that lets you move projects – personal, or professional – through workflow stages, all the way to completion. And you define what those stages are. Whether it’s work project statuses like ‘On Hold,’ or personal project categories like ‘Things to buy!’ – with tasks represented as ‘cards.’ You can give each card a name, assigned to an individual, given a due date – and have files, such as images, attached to it.
This article is an excerpt from my book. Interested in reading more?